Urgent Care Startup Checklist

1. Medical Equipment

Examination and Diagnostic:

  • Examination tables and chairs
  • Stethoscopes
  • Blood pressure cuffs
  • Thermometers (digital, ear, temporal)
  • Otoscopes and ophthalmoscopes
  • Pulse oximeters
  • EKG/ECG machines
  • Spirometers
  • Glucometers
  • Reflex hammers

Imaging:

  • X-ray machines (with lead aprons)
  • Ultrasound machines

Treatment and Procedures:

  • Defibrillators (AEDs)
  • Nebulizers
  • Oxygen tanks and masks
  • Suction machines
  • Minor surgical instruments (scalpels, forceps, suturing kits)
  • Wound care supplies (bandages, dressings, splints)
  • IV poles and infusion pumps
  • Casting supplies (plaster, fiberglass)

2. Medical Supplies

Consumables:

  • Syringes and needles
  • Alcohol swabs / Gauze, cotton balls, and swabs
  • Gloves (nitrile, latex)
  • Sterile drapes
  • Sterilization pouches and indicators

Pharmaceuticals:

  • Common medications (antibiotics, analgesics, antihistamines)
  • Vaccines
  • Emergency medications (epinephrine, nitroglycerin)
  • Topical anesthetics
  • IV fluids and electrolytes

3. Laboratory Supplies

Equipment:

  • Centrifuges
  • Microscopes
  • Lab refrigerators
  • Point-of-care testing devices (for blood glucose, hemoglobin, etc.)

Consumables:

  • Test tubes
  • Specimen collection containers (urine, blood, stool)
  • Reagents and lab chemicals
  • Pipettes and pipette tips

4. Administrative Supplies

Office Equipment:

  • Computers and monitors
  • Printers and scanners
  • Telephone systems / Fax machines

Furniture:

  • Desks and Chairs
  • Filing cabinets
  • Waiting room chairs and tables

Supplies:

  • Office stationery (pens, paper, folders)
  • Patient charts and forms
  • Prescription pads
  • Appointment scheduling software
  • Billing software and systems

5. Facility Infrastructure

Safety:

  • Fire extinguishers
  • Emergency lighting
  • First aid kits
  • Spill kits

Utilities:

  • HVAC systems
  • Plumbing (sinks, restrooms)
  • Electrical outlets and surge protectors

Sanitation:

  • Autoclaves (for sterilization)
  • Cleaning supplies
  • Waste disposal containers (sharps, biohazard)

6. Patient Comfort and Convenience

Amenities:

  • Wi-Fi access
  • Water dispensers
  • Televisions or reading materials for waiting areas

Restrooms:

  • Hand sanitizer dispensers
  • Paper towels and tissues
  • Baby changing stations

7. Miscellaneous

Identification:

  • Staff ID badges
  • Signage (internal and external)
  • Name tags

Security:

  • Surveillance cameras
  • Alarm systems
  • Secure access controls

8. Regulatory Compliance

Licenses and Certifications:

  • Medical practice licenses
  • Staff credentials and certifications
  • Regulatory compliance documentation (OSHA, HIPAA)

Legal:

  • Insurance (liability, malpractice)
  • Contracts and agreements (vendor, staff)

Plan for regular maintenance, staff training on new equipment, and contingency plans for supply chain disruptions. Customize this list based on your urgent care's specific services and patient demographics.

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